PearlXP Xpress Accounting

COMPANY INFORMATION

Create a company: The very first time you start PearlXP, you would require

to 'create' a company. 'Create Company' simply means giving basic information

about the company whose books of accounts PearlXP is maintain for you.

PearlXP is smart, but it does need an introduction to your company

Firm Name: Give the name of the company whose books are

being opened. It is typically your company. If you are a

professional accountant and are maintaining the books of your

clients, give the Client Company's name.
(Of course, you would maintain your firm's books on PearlXP
too! in that case, give your firm's name).
Mailing Name and address (Not compulsory - can be left
blank): The mailing name could be different from Company
Name. What is its use? The mailing name and address is picked
up for inclusion in any report which needs the company name
and address at the top, e.g., Balance Sheets, Statement of
Accounts, etc. You do not need full name and address in each
report; hence the option. Let's say you have branches in say,
Madras, Bombay and London.
Each branch may begin the branch books by giving the company

name as 'Hindustan'. However, its mailing name is

comprehensive with full details:

Hindustan Private Limited

Madras Branch

A-542, ASalai

MGNagar, MADRAS - 600053

The mailing name and address would be available for financial
statements and statements of accounts that may need to be
given outside the company.

Books Starting From (Financial Year): To specify the
Financial Year for this company. PearlXP considers 12 months
from the date you give here as the Financial Year. The books are
closed exactly 12 months after this date. For example, you may
give 1 April 2001 as the date. Your FY will be April to March in
this case, ending with 31st March of every year.
Borrow Books From: At the time of Creating a New Company
you can specify the chart of accounts you need by selecting the
Standard or Typical Chart of Accounts. Pearl also gives an option

to borrow the chart of accounts of an Existing Company if

needed. You can even create a copy of an Existing Company.

Select a company: When the company is created it gets loaded

automatically the first time. However, you must select the company to load

it. (PearlXP can be configured to automatically load one company by default by

checking the 'Set as Default' Setting.)

Alter a company: You can modify, at any time, any information given whilst

creating the company Info Except Financial Year.

Voucher Setup: Configure different features of your voucher entry screen

and Voucher Printing. You can configure numbering of vouchers as Auto or

Manual and can give separate Prefix for Payment, Receipt and Journal Vouchers.

You can also Enable or Disable the Voucher Printing by checking the appropriate

check box.

Print after saving voucher? : If you want to print every

voucher after entering it, select the Print Voucher Option. This issuitable for an online environment where you use the PearlXP


printed voucher as the formal voucher. Remember, however,

that the transaction is already recorded and posted and should

you wish to make corrections to the printed voucher, you must

alter the PearlXP voucher online and print it out again.

Voucher Numbering: Automatic: This method is both flexible

and exhaustive. Use it carefully to give you your desired

numbering system. Select this option to let Pearl XP number the

vouchers automatically for you. You must give the Starting

number: Give the number for the first voucher. Usually it is 1.

You can set it to any number you want.