very customizable security system. You can set up authority levels and users
who are placed at these levels. The authority levels or Types of Security decide
the rights of the users – what they can or cannot do when using PearlXP.
PearlXP has two security types already set up. One is Owner and the other Data
Entry. Owner has full access and rights to all parts of PearlXP. Data Entry has
restricted rights. You are allowed to create other security types based on these
predefined types and allow more or less rights as required.
Users and Passwords: You would need to create different users who belong
to one or more different security levels or types of security. Select the option at
the Security control menu to define users, give their passwords and their
security levels. Only the administrator can assign users and their passwords.
Backup and Restore: The Backup and restore process are protected with
Passwords for security. You may also backup to a Hard Disk or Network Disk by
specifying the appropriate path (e.g. C:\BACKUP)
Database Lookup: Through this module you can checkup the PearlXP Backup
of a company without restoring the data. I.e. you can take or even pass/Alter
entries in the Backup Data without altering the original database. If you are a
professional Accountant /Auditor you can check the backup of your clients at
your office and can make necessary alterations in accounts if needed and can
return the backup data for restoration in the clients computer. (For checking
the database the client has to provide the Backup Key he has given at the time
of taking the backup)
ACCOUNTS INFORMATION
Groups (Classification of Account-heads)
PearlXP follows the 'Single Ledger' concept of accounting, which is the modern
way of managing accounts. This is in direct contrast to Subsidiary Ledger
Accounting. Thus, all financial entries are performed using ledgers or account
heads. Ledger account heads are created to identify transactions. The single
ledger concept does away with the need for sub-ledgers and corresponding
control accounts in General Ledger. Ledger balances by themselves do not
convey much without some form of classification. PearlXP, therefore, gives you
a powerful way to group ledger information, which is meaningful in reports and
compliant with laws. Groups, in PearlXP, serve to both classify and identify
account heads according to their nature and enable presentation of summarized
information.
Traditionally, grouping of accounts is a post-accounting activity that is done only
when reports are needed. This has an inherent drawback of delayed reports thatare not available at hand when required. PearlXP gives you great flexibility in
setting up your chart of accounts. It allows you to group your ledger accounts
right at time of creating your accounts chart. Your reports and statements will
reflect the desired classification at all times. Further, PearlXP permits you to regroup
your ledgers anytime (with some minimal restrictions), should reclassification
be necessary. We acknowledge that re-grouping is always possible
and would, in practice, be resorted to, when there are changes in the nature of
information. However, re-grouping can be done only by a user account that has
requisite authority under the access control list. At the highest level of grouping,
accounts are classified into capital or revenue - more specifically into assets,
liabilities, income and expenditure. Based on mercantile accounting principles,
PearlXP provides a set of reserved groups and allows you to modify their
names or create sub-groups.
No comments:
Post a Comment